Schedule Your Operational Assessment
A 45-minute diagnostic to determine what's working, what's not, and if you'd like to streamline your operations with a custom data management solution.
*This is not coaching or consulting session. The Operational Assessment is for contractors who are in need of operational expertise and are ready for change. We will evaluate your current systems, support and staff and determine if we're a good fit to manage the data and financial reports of your business.
What You Get
Bookkeeping
Every dollar in and out of the business recorded to the right place on a weekly basis, plus monthly reconciliation of all accounts.
Job Costing
Every project-related dollar tracked and posted to your project management software. We work with them all to optimize your workflow.
Financial Reporting
Customized monthly financial reports reconciled and delivered automatically to you with decision-ready data.
WIP Reporting
The most important financial operational report for your construction business updated weekly.
KPI Management
Development and tracking of the high-level metrics that ensure predictability in your specific niche and market.
Administrative Services*
For businesses who don't have the administrative staff to respond to requests for information, we'll provide temporary support as needed.
*Additional service fees apply
About Us
Data Mule installs the same systems Shawn Van Dyke used to own, operate, and sell his construction companies.
Shawn is a COO turned CEO and business owner, a 10+ year business coach, and the author of Profit First for Contractors.
He’s coached and trained contractors across the country to fix the same problems most builders face—unclear numbers, inconsistent profits, and no connection between the field and the office.
Built from real-world operations—making payroll, managing clients, and turning estimates into profitable production—the Data Mule systems are designed to track every dollar from estimate to production to final closeout.
When you work with Data Mule, you get clear job costs, weekly financial visibility, and control over your numbers—so you can make decisions faster and protect your margins.
Most bookkeepers tell you what happened. Data Mule shows you what to do next.
How This Works
Review Your Business
Evaluate your books and recommend updates and systems to install
Here's how our process works
Organize Your Books
Create structure in your books for financial clarity and job costing simplicity
Onboard Your Team
Get office and field teams on the same page, following your workflow
Integrate Your Systems
Sync QBO, Adaptive, and PM tools to automate your data pipeline
How The Work Flows
Record Your Transactions
We job-cost and reconcile every dollar in and out of your business
This is the weekly workflow
Update Your Project Reports
Real-time business budgets and WIP to protect your margins
Review Your Action Items
Dashboards to see what's working, what's not, & next steps
Rinse & Repeat Weekly
Organized books, clean reports, & data-driven decisions
The Data Mule Framework
ORGANIZE
Systems to track & record the day-to-day transactions of your construction business.
Here's why this matters:
ANALYZE
Automations and workflows to tie your project management to your operations.
Here's why this matters:
OPTIMIZE
Operational tools that show you where you're making money & where you're not.
Here's why this matters:
This framework is what we'll install in your construction business so your books are up-to-date, accurate, and give you the financial clarity to make the right decisions for profitable growth.
PLUS...all clients get access to weekly group sessions to discuss operational systems and financial strategies.
